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Accounting/Bookkeeping & Digital Admin Coordinator

Full Time Employee

Job Summary

full cycle of bookkeeping, payroll, compliance and general administration across both businesses, with a marketing component

Job Description

About Us:
Outsourced. ph is a leading ISO-certified Philippines offshore outsourcing company that provides dedicated remote staff to some of the world's leading international companies. Outsourced is recognized as one of the Best Places to Work and has achieved Great Place to Work Certification. We are committed to providing a positive and supportive work environment where all staff can thrive. As an Outsourced staff member, you will enjoy a fun and friendly working environment, competitive salaries, opportunities for growth and development, work-life balance, and the chance to share your passion with a team of over 1,000 talented professionals

Role summary
This is a hands-on, multi-skilled support role covering the full cycle of bookkeeping, payroll, compliance and general administration across both businesses, with a marketing/content component. You'll work independently, keep our financial records clean and up to date, and make sure workers are paid and clients are invoiced accurately and on time.

Key responsibilities
Bookkeeping & finance
  • Prepare and issue client invoices, and follow up overdue accounts (accounts receivable)
  • Process supplier bills, materials and consumables (accounts payable)
  • Reconcile accounts in Reckon / QuickBooks on a regular basis
  • Prepare and lodge BAS / GST reporting (or prepare for the accountant's review)
  • Maintain accurate, audit-ready financial records
Payroll & rostering
  • Process weekly employee/contractor payments across both businesses
  • Collect, check and reconcile worker timesheets against the roster; chase missing or incorrect timesheets
  • Process the weekly Deputy roster export into formatted Activity Slips
  • Process superannuation and PAYG withholding
  • Enter new workers into accounting software
General administration
  • Manage email enquiries as needed
  • Confirm bookings and coordinate scheduling communications with clients and site supervisors
  • Ad-hoc administrative support for the director
  • Track and flag insurance renewals
  • Track current project progress and actual labour costs against quoted hours
  • Prepare tenders/quotes for potential projects
  • Schedule and publish social media posts across our channels
  • Write and upload blog entries for our websites
  • Assist with basic website updates and upkeep
Skills & experience
  • Proven bookkeeping experience with Australian businesses
  • Working knowledge of Australian GST, BAS, PAYG and superannuation
  • Proficiency in Reckon and/or QuickBooks
  • Experience with rostering/timesheet systems (Deputy an advantage)
  • Strong written English for client comms, social media and blog content
  • Highly organised, accurate, and able to work independently to deadlines
  • Discretion and confidentiality with financial and employee data
Tools you'll use
Reckon / QuickBooks, Deputy, Microsoft Office / Google Workspace, our website CMS and social media platforms.

What we're looking for
Someone dependable we can build a long-term working relationship with — proactive, communicative, and comfortable owning a recurring weekly workflow with minimal supervision.

 
Work Location
  • Home based work set up
  • Monday to Friday; 6am to 3pm or 7am - 4pm PH
  • Should have strong internet connection (minimum of 20 mbps)
  • Should have own Laptop/PC (minimum of i5 8GB RAM)
     
Note: As part of our recruitment process, we conduct a background check on all hired candidates. Please ensure that all required documents are prepared and submitted promptly.
 
 
By clicking on the "I'm Interested" button I hereby allow Outsourced Quality Assured Services, Inc. ("Outsourced") to store and collect my personal information for the purposes of employment application. As such, I agree and authorize Outsourced to collect, store, or continue to use my personal information for the above-stated purpose, and to retain my personal information for a period of 1 year, and for these purposes only.
 

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By clicking on the "Submit" button I hereby allow Outsourced Quality Assured Services, Inc. ("Outsourced") to store and collect my personal information for the purposes of employment application. As such, I agree and authorize Outsourced to collect, store, or continue to use my personal information for the above-stated purpose, and to retain my personal information for a period of 1 year, and for these purposes only.