Job Description
Company Overview: Outsourced is a leading ISO certified global offshore outsourcing company that provides dedicated remote staff to some of the world's leading international companies. Outsourced is recognized as one of the Best Places to Work and has achieved Great Place to Work Certification. We are committed to providing a positive and supportive work environment where all staff can thrive. As an Outsourced staff member, you will enjoy a fun and friendly working environment, competitive salaries, opportunities for growth and development, work-life balance, and the chance to share your passion with a team of over 1000 talented professionals.
The Opportunity We are seeking a highly capable, detail-oriented Finance Assistant to join our offshore support team. This role will provide critical transactional finance support across accounts payable, accounts receivable, bank reconciliations, and month-end processes. You will work remotely but be deeply integrated into our finance operations. You'll report directly to our Financial Controller in Sydney and collaborate daily with our local finance team via MS Teams, email, and shared systems. This is an excellent opportunity for someone with strong accounting fundamentals who wants to gain exposure to Australian NFP operations, aged care funding models, and OOSH (childcare) revenue systems. Core Responsibilities - Accounts Payable (AP)
- Review and validate invoices uploaded to ProSpend by internal departments — check GST coding, service codes, site codes, and approval workflows.
- Prepare payment runs in MS Dynamics Business Central based on AP ageing reports and management approvals.
- Generate ABA files for CBA banking upload (read-only access; local team authorises payments).
- Reconcile supplier statements monthly and flag discrepancies or missing invoices.
- Process credit card submissions from ProSpend and prepare month-end accruals for unpaid invoices.
- Maintain supplier master data and process new supplier setups in Business Central.
- Accounts Receivable (AR) & Debt Collection
- Process invoices in MS Dynamics Business Central from Lumary (aged care system) — verify data accuracy and post approved invoices.
- Generate and email invoices to aged care clients and OOSH families via Owner (childcare management system).
- Monitor aged debtors reports (30/60/90 days) and conduct first-level debt collection via email and phone.
- Update direct debit details in Business Central and coordinate with banking team on failed payments.
- Flag high-risk accounts or complex collection issues to local finance team for escalation to operations.
- Maintain client master data for invoicing accuracy.
- Bank Reconciliations & Cash Management
- Perform daily bank reconciliations in Business Central for CBA and Westpac accounts.
- Code unallocated bank transactions (OOSH receipts, aged care payments, general ledger items) and escalate queries to local team.
- Prepare queries list by 10am AEST daily for local team review and resolution.
- Assist with month-end cash flow reporting and bank balance verification.
- Month-End Support
- Prepare balance sheet reconciliations for assigned GL accounts (e.g., clearing accounts, prepayments, accrued expenses).
- Propose month-end accrual journals (e.g., utilities, rent, payroll on-costs) based on historical trends and current invoices.
- Assist with preparation of monthly financial reporting packs for management and board.
- Support external audit requests by preparing schedules, reconciliations, and supporting documentation.
- Process Documentation & Continuous Improvement
- Follow documented processes and standard operating procedures (SOPs) for all recurring tasks.
- Identify and flag process inefficiencies or errors to local finance team for resolution.
- Participate in process improvement initiatives led by Financial Controller and IT team (e.g., Power Automate, system integrations).
Core Capabilities of a High-Performing Offshore Finance Assistant Function Description Transaction Processing Accurately process high volumes of AP, AR, and banking transactions with minimal errors. Data Integrity & Quality Control Ensure all data entered into systems is accurate, complete, and compliant with internal policies. Communication & Escalation Communicate clearly and proactively with local team. Escalate issues early with supporting detail. System Proficiency Navigate MS Dynamics Business Central, ProSpend, Lumary, and Owner with confidence and speed. Deadline Management Meet daily, weekly, and month-end deadlines consistently. Manage competing priorities without supervision. Adaptability & Learning Learn new systems, processes, and Australian NFP/aged care/OOSH nuances quickly. Skills & Experience - Bachelor's degree in Accounting, Finance, or Commerce (or equivalent).
- 3-5 years' experience in transactional finance (AP, AR, bank recs, month-end support).
- Strong proficiency in ERP systems — MS Dynamics Business Central experience highly desirable (or similar: SAP, Oracle, MYOB, Xero).
- Experience with Australian aged care or childcare funding systems is a significant advantage.
- Advanced Excel skills — VLOOKUPs, pivot tables, data validation, formulae.
- Excellent written and spoken English — ability to draft emails, communicate with stakeholders, and conduct phone-based debt collection.
- Experience working in offshore finance support teams for Australian or international clients preferred.
- Comfortable working AEST-aligned hours (e.g., 7am-4pm Philippines time).
Personal Attributes - Detail-oriented with a zero-tolerance mindset for errors in financial data.
- Self-motivated and able to work independently with minimal supervision.
- Proactive communicator — flags issues early, asks clarifying questions, provides context in escalations.
- Resilient and adaptable — comfortable with process changes, system upgrades, and evolving priorities.
- Team player who values collaboration across time zones and contributes to a positive remote working culture.
- Genuine interest in not-for-profit sector and community services.
Work Schedule: Monday - Friday, 7:00 AM - 4:00PM Manila Time
Work Setup: Home-based
- Should have strong internet connection (minimum of 50 mbps)
Note: As part of our recruitment process, we conduct a background check on all hired candidates. Please ensure that all required documents are prepared and submitted promptly.
By clicking on the "I'm Interested" button I hereby allow Outsourced Quality Assured Services, Inc. ("Outsourced") to store and collect my personal information for the purposes of employment application. As such, I agree and authorize Outsourced to collect, store, or continue to use my personal information for the above-stated purpose, and to retain my personal information for a period of 1 year, and for these purposes only.
