Purchasing & Administrative Coordinator

Job Description

About Us
Outsourced.ph is a leading ISO certified Philippines offshore outsourcing company that provides dedicated remote staff to some of the world's leading international companies. Outsourced is recognized as one of the Best Places to Work and has achieved Great Place to Work Certification. We are committed to providing a positive and supportive work environment where all staff can thrive. As an Outsourced staff member, you will enjoy a fun and friendly working environment, competitive salaries, opportunities for growth and development, work-life balance, and the chance to share your passion with a team of over 1000 talented professionals.
 
Purchasing & Administrative Coordinator
Work Schedule: Monday - Friday, 8:00 a.m. to 5:00 p.m. PST (Full-Time, Dedicated)
Required Experience: Minimum 3 years of purchasing experience
Key Responsibilities

• Purchasing & Procurement: Create and issue POs using QuickBooks Enterprise Desktop, obtain vendor quotes, prepare price comparisons, source new suppliers, track orders/shipments, and maintain accurate records.
• Customer & Project Support: Track project updates in TeamWorks, obtain freight approvals, provide shipping updates to clients, coordinate site visits, and process e-commerce orders.
• Internal Coordination: Collaborate across sales, engineering, accounting, production, and project management teams.
• Administrative Support: Book travel arrangements (flights, hotels, rental cars) and organize electronic file directories.

Candidate Requirements

• Technical Skills: Proficiency in QuickBooks Enterprise Desktop, Microsoft Office (Excel, Outlook, Word, Teams), and standard CRM/ERP platforms.
• Industry Background: Previous experience in purchasing, procurement, construction, manufacturing, or industrial supply for U.S.-based companies.
• Communication: Fluent written and spoken English.
• Technical Setup: Dedicated home workspace with reliable internet, power backup, and a functional camera/microphone for virtual meetings.
• Operational Attributes: High attention to detail, strong time-management skills, and the ability to interpret freight terms, supplier quotes, and lead times.

By clicking on the "I'm Interested" button I hereby allow Outsourced Quality Assured Services, Inc. ("Outsourced") to store and collect my personal information for the purposes of employment application. As such, I agree and authorize Outsourced to collect, store, or continue to use my personal information for the above-stated purpose, and to retain my personal information for a period of 1 year, and for these purposes only.