Business Development Assistant (Homebased)

Job Description

We are seeking a highly organized, detail-oriented, and proactive Business Development Assistant to support our growth, sales operations, and client engagement efforts. The ideal candidate has a strong background in proposal and contract preparation, CRM management (especially HubSpot), and administrative support for Business Development and Operations teams. This role requires excellent communication skills, strong time-management abilities, and the capacity to stay organized while handling urgent tasks and shifting priorities..
  
Key Responsibilities:
Proposal & Contract Support

• Draft, revise, and finalize client proposals,
• Assist in preparing and processing contracts, MSAs, SOWs, NDAs, and renewal agreements.
• Maintain and update proposal templates for accuracy and brand consistency.
• Track proposal and contract status, ensuring timely follow-ups and internal routing.

Email, Calendar & Communication Management

• Manage and organize the shared sales support team’s email inbox, ensuring timely responses and proper prioritization of urgent requests.
• Flag urgent emails, requests, or tasks and ensure they are escalated or addressed promptly.

Business Development Administration

• Assist with managing the sales pipeline, tracking deal stages, and updating CRM records.
• Conduct research on prospects, industries, and competitors to support outreach and business opportunities.
• Organize files, documents, trackers, and BD resources for easy access and accurate version control.

HubSpot CRM Management

• Update, clean, and maintain accurate CRM data for leads, companies, deals, and activities.
• Ensure all BD and Operations activities are fully logged and tracked in HubSpot.

Supports other ad-hoc responsibilities as required, ensuring flexibility and reliability in handling additional tasks
Qualifications:

• 1–3+ years experience in Business Development support, Sales Operations, Executive Assistance, or Administrative Support.
• Proven experience in proposal writing, contract preparation, or documentation support.
• Proficient in HubSpot CRM data entry and administrative tasks
• Strong organizational skills with the ability to prioritize urgent tasks and manage multiple deadlines.
• Excellent email management, communication, and professional writing skills.
• Fast learner with the ability to quickly adapt to tools, processes, and shifting priorities.
• Extremely keen to detail, with strong accuracy in documentation, reporting, and data entry.
• Proficient with Google Workspace / MS Office (Docs, Sheets, Slides).
• High level of professionalism, discretion, and reliability

  
Additional Information:

• Homebased, with required monthly onsite meetings
• Must be amenable to work on night shift arrangement