Hybrid Accounting and Admin Assistant

Job Description

Position Summary
We are seeking an Accounting Admin Specialist to provide day-to-day
accounting and administrative support to our finance team. The role will focus
on processing invoices, maintaining accurate financial records, reconciling
accounts, and ensuring smooth coordination with our Australian head office.
This position requires strong attention to detail, organisational skills, and the
ability to meet deadlines while working remotely with international
stakeholders.

Key Responsibilities
Accounts Payable & Receivable Support

• Process vendor invoices and prepare payment summaries.
• Assist with issuing invoices to clients and tracking payments.
• Follow up on overdue accounts when required.

Payroll Compliance

• Manage payroll compliance including superannuation, payroll tax, and
• RTWSA/WorkCover reconciliations.

General Accounting Support

• Record financial transactions and assist with bookkeeping tasks.
• Prepare reconciliations of bank accounts and credit card statements.
• Maintain accurate and updated accounting files.
• Act as systems "super-user" for Xero, Dext, Calxa, and related finance
• tools, including process improvements and automation.

Expense & Billing Administration

• Process employee reimbursements and petty cash claims.
• Track and record business expenses to ensure accuracy.
• Assist with billing queries from vendors or clients.

Financial Reporting Assistance

• Prepare month-end journals (accruals, prepayments, depreciation
• schedules).
• Prepare simple financial reports or summaries (e.g., accounts aging,
• expense tracking).
• Support the Finance Manager with month-end closing activities.

Compliance & Documentation

• Compile BAS and IAS workings (GST, PAYG) for review and submission.
• Assist with company secretarial tasks such as ASIC updates,
• shareholder registers, and compliance calendars.
• Ensure proper filing of financial documents (digital and paper).
• Assist in providing supporting documents for audits or compliance
• checks.
• Support compliance requirements for SMB1001 or ISO27001

Other Admin Support

• Calendar and travel administration, including booking and organising
• travel arrangements for team members.
• Manage operational tasks through Notion Kanban board, ensuring tasks
• are created, tracked, and completed on time.
• Receive and process requests via Slack, providing timely administrative
• support to the team.
• Organise and maintain the company's Google Drive, implementing an
• efficient digital filing system.
• Remotely coordinate and facilitate meetings, including scheduling,
• preparing agendas, and distributing minutes.
• Assist with document management, ensuring all files are properly
• named, organised, and accessible to relevant team members.
• Onboarding users and managing permissions in Google Workspaces.
• Remotely coordinate and organise office supplies and manage
• contractors for office management.

Qualifications & Skills

• Bachelor's degree in Accounting, Finance, Business Administration, or related
• field. Accounting or Finance degrees are strongly favoured.
• At least 3-4 years of experience in accounting administration, bookkeeping, or related
• role.
• Advanced proficiency in MS Excel/Google Sheets; experience with accounting
• software (namely Xero) is an advantage.
• Proficiency in AI prompting and the use of Claude and/or ChatGPT.
• Proficiency with Wiki tools like Notion.
• Proficiency with communication tools like Slack.
• Strong attention to detail, accuracy, and organisational skills.
• Perfect communication skills (written and verbal) in English.
• Ability to work independently and manage multiple tasks with minimal
• supervision.

Desired but Not Required

• Completed or currently studying towards a post-graduate accounting
• qualification (CA / CPA or similar).
• Experience working in a BPO or shared services environment.
• Familiarity with Australian accounting standards (GST, invoicing practices).
• Previous experience in the energy, renewable, or tech sector.

Work Schedule
Monday to Friday 
7:00 am to 4:00 pm/ 6AM -3PM Manila Time 
 
Location
Hybrid Arrangement (Willing to report to office 2-3x per week)
Office depends on candidate's preference : Eastwood Quezon City, Alabang Muntinlupa, Clark Pampanga or Cebu

Note: As part of our recruitment process, we conduct a background check on all hired candidates. Please ensure that all required documents are prepared and submitted promptly.

By clicking on the "I'm Interested" button I hereby allow Outsourced Quality Assured Services, Inc. ("Outsourced") to store and collect my personal information for the purposes of employment application. As such, I agree and authorize Outsourced to collect, store, or continue to use my personal information for the above-stated purpose, and to retain my personal information for a period of 1 year, and for these purposes only.