Job Description
About Us
Outsourced. ph is a leading ISO-certified Philippines offshore outsourcing company that provides dedicated remote staff to some of the world's leading international companies. Outsourced is recognized as one of the Best Places to Work and has achieved Great Place to Work Certification. We are committed to providing a positive and supportive work environment where all staff can thrive. As an Outsourced staff member, you will enjoy a fun and friendly working environment, competitive salaries, opportunities for growth and development, work-life balance, and the chance to share your passion with a team of over 1,000 talented professionals.
Overview of the Role We are seeking a Senior Bookkeeper to work full-time and dedicatedly for an an Ireland-based firm that provides outsourced financial control solutions to small and medium-sized enterprises (SMEs).
This is a founding hire who will work very closely with the business owner (a qualified accountant with a KPMG Dublin background) to build a high-quality, scalable outsourced finance function.
The role will start with a strong focus on bookkeeping and process setup and is designed to progress into higher-level work such as management reporting, budgeting, and cash flow analysis as the team and client base grow.
Key Responsibilities 1. Bookkeeping & Core Financial Operations (Primary Focus)
- Maintain accurate, complete, and timely bookkeeping for multiple SME clients.
- Perform bank reconciliations and ensure all transactions are correctly recorded.
- Manage and reconcile:
- Profit & Loss (P&L) accounts
- Balance sheet accounts
- Loan and interest accounts
- Other key general ledger accounts
- Record and process:
- Sales invoices and customer receipts
- Supplier bills and payments
- Payroll-related entries (in coordination with client or payroll providers)
- Accruals, prepayments, and adjustments as needed
- Ensure that bookkeeping entries correctly reflect the interaction between P&L and balance sheet (e.g., principal vs interest, capital vs expense).
2. Month-End & Management Reporting Support
- Prepare and review:
- Trial balance, P&L, and balance sheet reports.
- Support the business owner in:
- Identifying errors, inconsistencies, and anomalies in the books.
- Implementing corrections and clean-up where there are historical or legacy issues.
- Assist in preparing monthly management accounts packs, including:
- Commentary and explanations for key variances and movements (with guidance from the business owner).
- Over time, take on more responsibility for drafting management accounts for review.
3. Budgeting & Cash Flow (Progression Area)
- Assist in setting up budgets for SMEs and, over time:
- Compare budget vs actuals on a monthly basis.
- Highlight and explain material variances.
- Support the preparation of cash flow forecasts for:
- Growth-stage businesses.
- Businesses facing cash constraints or in turnaround situations.
- Gradually take more ownership of these areas as capability and capacity grow.
4. Systems, Process & Control Improvements
- Review existing client finance processes and controls, alongside the business owner.
- Help implement best practices, including:
- Transitioning to cloud-based accounting software (Xero preferred, QuickBooks Online, or others).
- Implementing bank feeds and automated transaction importing.
- Using AI-enabled tools (e.g., Hubdoc or similar) for invoice data capture and processing.
- Contribute to the creation and refinement of:
- Standard operating procedures (SOPs).
- Checklists and documentation to ensure consistency and quality across clients.
5. Collaboration, Communication & Client Support
- Work closely and directly with the business owner on a day-to-day basis.
- Participate in periodic client-facing discussions (if/when appropriate), particularly as trust and experience increase.
- Provide clear, timely updates on:
- Progress on assigned tasks.
- Issues or risks identified in the accounts.
- Suggestions to improve processes or reporting.
6. Growth & Team-Building (Medium-Term)
- Help onboard additional bookkeeping staff (likely more junior profiles).
- Gradually delegate transactional tasks to new team members.
Qualifications & Experience Must-Have:
- 5+ years of solid experience in end-to-end bookkeeping and general accounting.
- Strong track record managing:
- General ledgers, P&L, and balance sheet reconciliations.
- Loan, interest, and other complex accounts.
- Experience using cloud accounting systems, ideally:
- Xero (strong preference)
- and/or QuickBooks Online (QBO)
- Demonstrated ability to clean up and stabilize messy or legacy bookkeeping.
- Comfortable working with foreign clients (preferably from English-speaking markets).
- Excellent English communication skills (spoken and written).
Work Location - Home based work set up
- Monday to Friday; 9:00 AM-6:00 PM (Ireland Time)
- Should have strong internet connection (minimum of 20 mbps)
- Should have own Laptop/PC (minimum of i5 8GB RAM)
Note: As part of our recruitment process, we conduct a background check on all hired candidates. Please ensure that all required documents are prepared and submitted promptly.
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