Valuation Administration Officer (Home-based)

Job Description

About Us:
Outsourced. ph is a leading ISO-certified Philippines offshore outsourcing company that provides dedicated remote staff to some of the world's leading international companies. Outsourced is recognized as one of the Best Places to Work and has achieved Great Place to Work Certification. We are committed to providing a positive and supportive work environment where all staff can thrive. As an Outsourced staff member, you will enjoy a fun and friendly working environment, competitive salaries, opportunities for growth and development, work-life balance, and the chance to share your passion with a team of over 1,000 talented professionals
 
 
Main duties/responsibilities:
 
Valuation Report Management – Microsoft SharePoint – create new ‘job folders’ within SharePoint (average of 25 per week). This is done by:

• ‘Save As’ blank folder template and rename with new Job Number. (basic word skills).
  • Save instructions/correspondence within a sub folder (convert to instructions to a picture and insert in appendices of report).
  • Rename word/excel template to match job number and complete first page of word document with address, instructing party, reliant party (basic details). Update header/footer.
  • Throughout the assignment, save related emails in the correspondence sub folder within job folder when received.
• Accept ‘Jobs’ in third party job management websites, allocate to team member, save instructions, and create job folder as per above.
  • Check internal system to ensure ‘job’ is registered, if not create job within this system.

Invoice Management:

• Weekly reconciliation of InfoTrack (1-2hrs per week)
• Invoice Preparation
  • Update client to Xero
  • Prepare/send invoice
  • Expenses – review expense system to ensure allocated to a job. Allocate within internal system.
• Reconcile/update Monthly Valocity spreadsheet with invoice numbers.

 
Work Location

• Home-based
• Should have strong internet connection (minimum of 20 mbps)
• Should have own Laptop/PC (minimum of i5 8GB RAM)
   

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