Executive Assistant

Job Description

About Us:

Outsourced. ph is a leading ISO-certified Philippines offshore outsourcing company that provides dedicated remote staff to some of the world's leading international companies. Outsourced is recognized as one of the Best Places to Work and has achieved Great Place to Work Certification. We are committed to providing a positive and supportive work environment where all staff can thrive. As an Outsourced staff member, you will enjoy a fun and friendly working environment, competitive salaries, opportunities for growth and development, work-life balance, and the chance to share your passion with a team of over 1,000 talented professionals

Role Overview

We are seeking a proactive and highly organized Executive Assistant to support our CEO. This role is critical in ensuring the efficient day-to-day management of the CEO's priorities, internal coordination, and project tracking across multiple technology initiatives. You'll be a trusted gatekeeper, problem-solver, and enabler, operating at the intersection of administration and technology.
 
Key Responsibilities

• Manage the CEO's calendar, schedule meetings, and coordinate high-level engagements across internal and external stakeholders
• Prepare presentations, reports, and documentation required for leadership meetings, board updates, or technical briefings
• Monitor and track key technology initiatives and ensure follow-through on deadlines and action items
• Coordinate with project teams, IT vendors, and department leads to streamline information flow and minimize friction
• Handle confidential information with discretion and maintain documentation and records for compliance and auditing
• Assist with procurement, budgeting, and invoice tracking within the IT department
• Draft internal communications, project updates, and tech-related announcements in collaboration with the CEO
• Serve as a liaison between the CEO and other executives, team members, or external partners

 
Requirements

• Proven experience as an Executive Assistant, ideally supporting a CIO, CTO, or other technology leadership
• Strong understanding of tech project environments, digital platforms, or SaaS operations
• Excellent organizational and time management skills with the ability to manage competing priorities
• High-level communication skills (written and verbal) and comfort interfacing with senior stakeholders
• Discretion and professionalism in handling sensitive and confidential matters
• Tech-savvy—proficient in tools such as Microsoft 365, Teams, Confluence, Jira, or similar project platforms
• Strong attention to detail and a solution-oriented mindset

Nice to Have

• Familiarity with IT governance, risk, or compliance frameworks
• Experience in healthcare technology or digital media delivery
• Previous exposure to AV/IT infrastructure or integration projects

 
Note: As part of our recruitment process, we conduct a background check on all hired candidates. Please ensure that all required documents are prepared and submitted promptly.
 
 
By clicking on the "I'm Interested" button I hereby allow Outsourced Quality Assured Services, Inc. ("Outsourced") to store and collect my personal information for the purposes of employment application. As such, I agree and authorize Outsourced to collect, store, or continue to use my personal information for the above-stated purpose, and to retain my personal information for a period of 1 year, and for these purposes only.