Job Description
About Us:Outsourced. ph is a leading ISO-certified Philippines offshore outsourcing company that provides dedicated remote staff to some of the world's leading international companies. Outsourced is recognized as one of the Best Places to Work and has achieved Great Place to Work Certification. We are committed to providing a positive and supportive work environment where all staff can thrive. As an Outsourced staff member, you will enjoy a fun and friendly working environment, competitive salaries, opportunities for growth and development, work-life balance, and the chance to share your passion with a team of over 1,000 talented professionals
Quotes and Tenders Setting up in System: - Ensure that all quote support activities are being undertaken as detailed in procedures, guides and other documented information, including but not limited to:
- All inbound quotes are registered in Smartsheet, folders and documentation setup as required.
- Management of the inbound quoting processes such as the quotes for email mailboxes.
- Quoting support as requested by State Managers.
- Ensuring that Purchase Orders are communicated to the correct internal stakeholders for recording and input to the Invoicing Tracker.
- Managing the status of quotes in the Smartsheet - Quote Register and Dropbox and communicating changes to team members.
- All Purchase Orders are added into the system and communicated within 24 hours of receipt.
Project Documentation - All projects are setup on receipt of the Purchase Order or other formal communication. Project documentation is maintained as required.
- Smartsheet - Project Tracker
- Dropbox Folders both internal and site related.
- Setup of Project Specific Documentation:
- Prestart documentation in alignment with client requirements.
- Client Documentation.
- DBYD Plans.
- Site Management Plans.
- Forms including client specific forms.
- Access and permit information.
Access, Permits and Inductions - Access requirements, worker induction and permits must be actioned as appropriate and as requested by the Project Team Members..
Builts and Handovers Ensure - Appropriate documented information for the completion of the thorough as-builts to and handovers ensure that progress claims can
Booking of accommodation and responsibilities - Booking of accommodation for workers that are working away. Demands vary from week to week depending on what works are being undertaken.
All policies, procedures, and work instructions - Follow all written policies, procedures, work instructions and safety rules and regulations. Work standard – No breaches or non-conformances.
Qualifications - Administrative Qualification Desirable qualifications
- Cert IV Administration / Business or equivalent
- Microsoft Office 365 training Work experience and skills
- Minimum 1 year experience in similar role Desirable experience
- Telecommunications industry experience
- Proficient in Office 365 Suite (Word, Outlook, Excel etc.)
- Computer Aided Drafting (CAD) Personal qualities and behavioral traits Essential qualities or behaviors
- High attention to detail.
- Ability to work autonomously, productively, organize and manage multiple concurrent tasks effectively.
- Excellent communication both oral and written.
Work Location - Hybrid
- Eastwood Site (18th Floor, Citibank Square, Eastwood City Cyberpark, Bagumbayan, Quezon City, 1110 Metro Manila)
By clicking on the "I'm Interested" button I hereby allow Outsourced Quality Assured Services, Inc. ("Outsourced") to store and collect my personal information for the purposes of employment application. As such, I agree and authorize Outsourced to collect, store, or continue to use my personal information for the above-stated purpose, and to retain my personal information for a period of 1 year, and for these purposes only.
Walk in to our Eastwood Office to fast-track your application. Our Recruitment Team will be happy to interview you every Thursday from 10 AM to 3 PM!
