Executive Assistant (Hybrid Setup)

Job Description

About Us:
  
Outsourced is a leading Philippines outsourcing company providing dedicated remote staff and offshore staffing services. We specialise in providing staff of the highest quality who will continue to exceed your expectations and provide benchmark offshore solutions to your business. With Outsourced you can scale your organisation quickly, easily and cost effectively with dedicated remote staff based in our modern offices in Manila.
  
About You:
  
You are intelligent, reliable, independent, organized, and ambitious, with excellent judgment and a strong ability to take initiative. You excel at anticipating needs and tasks before being asked, and you are diligent with a keen eye for detail.
  
Key Responsibilities:

• Manage the professor's calendar, including scheduling appointments and meetings.
• Screen and respond to emails on behalf of the professor.
• Maintain records, manage receipts, and handle reimbursements.
• Book and organize travel arrangements.
• Manage and update the professor's website on Google Sites.
• Draft and edit presentations using LaTeX Beamer.
• Organize small conferences, including ordering food, booking hotels, and coordinating with participants.
• Coordinate the family calendar and activities using Google Sheets and Google Calendar.
• Liaise with the Au Pair, Nanny, and Cleaners.
• Organize and schedule various family activities.

  
Must-Have Skills and Qualifications:  

• Excellent written and spoken English.
• 2+ years experience as an executive or family assistant.
• Previous experience working with US/EU clients.
• Proficiency in Google Workspace (Calendar, Sheets, Docs).
• Ability to write and edit presentations in LaTeX Beamer.
• Degree in Economics or related field.
• Ability to perform basic accounting tasks and maintain records in QuickBooks.  

Work Schedule: 8:00 PM - 5:00 AM / 9:00 PM - 6:00 AM (Manila time)
Work Setup: Hybrid Setup

• Hired staff are expected to report in the office at least 10 times/month (remaining working days are WFH)
• Should have a strong internet connection (minimum of 20 MBPS for both upload and download speed) 

Work Location: (Either of the following locations)

• 18th Floor, Citibank Square, Eastwood City Cyberpark, Quezon City
• 5th Floor, Asian Star Building, Asean Drive, Alabang 1781 Muntinlupa City
• 2nd floor, Lexmark Plaza 3, Cardinal Rosales Ave. Cor Samar Loop, Cebu Business Park, 6000, Cebu City

  
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By clicking on the "I'm Interested" button I hereby allow Outsourced Quality Assured Services, Inc. ("Outsourced") to store and collect my personal information for the purposes of employment application. As such, I agree and authorize Outsourced to collect, store, or continue to use my personal information for the above-stated purpose, and to retain my personal information for a period of 1 year, and for these purposes only.