Corporate Secretary

Job Description

About Us:
Outsourced is a leading Philippines outsourcing company providing dedicated remote staff and offshore staffing services. We specialise in providing staff of the highest quality who will continue to exceed your expectations and provide benchmark offshore solutions to your business. With Outsourced you can scale your organisation quickly, easily and cost effectively with dedicated remote staff based in our modern offices in Manila.
 
Job Summary
We are seeking a highly organized and detail-oriented Corporate Secretary to join our team. The successful candidate will play a pivotal role in ensuring the company and its clients comply with statutory and regulatory requirements. You will be responsible for maintaining corporate records, preparing resolutions, and liaising with government agencies and stakeholders.
 
Key Responsibilities

• Provide a full spectrum of corporate secretarial services to a portfolio of clients in various industries
• Ensure timely and accurate filing of statutory documents with ACRA and other relevant authorities
• Maintain and update statutory registers and records
• Draft and prepare board resolutions, minutes of meetings, and other corporate documents
• Assist in the incorporation of new companies, striking-off processes, and other changes (e.g., share issuance, transfers, director appointments)
• Monitor and ensure compliance with statutory deadlines
• Liaise with clients, auditors, legal advisors, and regulatory bodies
• Provide advisory support to clients on corporate governance and company law matters
• Maintain proper documentation and filing systems for all secretarial records
• Stay updated on changes in regulations and ensure clients are informed and compliant
• Conducting due diligence on (i) potential clients, new directors, and shareholders; and (ii) existing clients on a periodic basis.

 
Requirements

• Degree or Diploma in Business Administration, Law, or related field
• ICSA qualification or currently pursuing SAICSA certification is an advantage
• Minimum 1- 3 years of relevant experience in corporate secretarial work, preferably in a professional services or CPA firm
• Sound knowledge of the Singapore Companies Act and ACRA regulations
• Proficient in Microsoft Office (Word, Excel, Powerpoint)
• Strong communication and interpersonal skills
• Excellent organizational and time management abilities
• Able to manage multiple priorities and meet deadlines under pressure
• High level of integrity, confidentiality, and professionalism

 
Work Schedule: Weekdays, 8:30 AM-5:30 PM
Work Setup: Home-based

Walk in to our Eastwood Office to fast-track your application. Our Recruitment Team will be happy to interview you every Wednesday from 10 AM to 3 PM!

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