COLLECTION AND USE OF INFORMATION
Information Provided to Outsourced
keeps personal information of its users, clients, and job applicants.
For clients, a database is kept for all client inquiries pertaining to outsourcing of jobs with Outsourced. The information is kept by Outsourced to properly document all inquiries. Outsourced keeps the following information:
- Name of Client (Corporate/Business/Association/Partnership Name);
- Name of Contact Person of the client;
- Email Address;
- Phone Number;
- Requirements of the client;
- Address of client.
For Job Applicants, Outsourced’s Recruitment Department collects all job applicant’s information in relation to job placement. The following information are kept by Outsourced:
- Name of job applicant;
- Email Address;
- Phone/Mobile Number;
- Information contained in the Curriculum Vitae/Resume of job applicant.
Outsourced may collect information from analytics, cookies, tracking, and similar technologies. These information may be collected from data collection technologies to allow Outsourced to understand your activity on and off our Services, collect and store information when you interact with services we offer, and to analyze and improve the performance of Outsourced’s Services.
These information may be collected from:
- Accessing content, applications, services, and advertisements where our data collection technologies (cookies, development tools, and other technologies) are present.
- Devices used to access the content, application, services and advertisements;
- Data on usage of services, as well as browsing behavior and analytics.
From Third Parties. Outsourced may also receive information from third party providers. Information may be supplied from Outsourced’s current clients, affiliates in relation to new clients, and Outsourced employees in relation to job applicants. Outsourced may collect information received from said sources.
Use of Personal Information Provided
Clients. Outsourced shall use personal information provided by clients for purposes of the services availed of by the clients. The information provided shall be for the use only of Outsourced in this regard. Should the client choose not to continue with the service or terminate the services offered by Outsourced, the information shall be removed and deleted from Outsourced’s database after two (2) years from the cessation, non-continuance, or termination of the contract, unless otherwise requested by the Client.
For Job Applicants. Outsourced shall use personal information provided by job applicants for purposes of employment. All information provided shall remain privileged and confidential. Should the Job Applicant be employed, the information shall remain with Outsourced as part of its employee records and will remain thereat two (2) years after termination or cessation of employment with Outsourced, unless otherwise requested by the job applicant/employee.
Should the job applicant be passed upon by Outsourced, the information provided and the Curriculum Vitae/Resume of the applicant shall remain with Outsourced for potential future job opportunities. The information shall only be deleted and removed from Outsourced’s records after the lapse of two (2) years, unless otherwise requested by the job applicant.
Information received from clients, applicants, or users shall also be used by Outsourced as a means of contacting said personnel via telephone call, email, SMS message, automated calls or messages or through Skype or other electronic means.
Outsourced reserves the right to use the information received to another country when:
- Contacted through Outsourced’s website, via email, telephone, online chat, or any other means of communication;
- Purposes of presenting a job candidate to a client for purposes of assigning the candidate to said client.
Data or information received by Outsourced shall only be shared or divulged to a client or third-party user when there is express consent from the Client, the user, or the job applicant.
For legal, regulatory, law enforcement, and other legal purposes. Outsourced may provide information collected from its clients, users, job applicants in relation to legal processes and legal requests, including subpoena, court and executive orders, or other orders from any tribunal, judicial or quasi-judicial bodies.
Outsourced may also use information provided in enforcing policies and agreements of Outsourced, subject to the approval of the person involved.
Outsourced may also use the information provided when there are valid claims or allegations that any content violates the rights of third-parties; or there is a suspected activity that is unlawful, illegal, or unethical; or otherwise when establishing or exercising Outsourced’s legal rights or defending against legal claims.
DELETING OR OBTAINING COPY OF INFORMATION
Any and all information obtained from the client, job applicant or the user shall be automatically deleted after a period of two (2) years from the acquisition of the service, termination of the service, application of the job applicant, termination of contract of applicant. The provider of the information may also request that the information be deleted or removed from Outsourced’s records and database.
Should you wish to have your personal information and data removed or deleted from our records and database, you may do so by sending a request addressed to our Data Privacy Officer at [email protected]
The Data Privacy Officer shall attend to your request on a confidential basis within thirty (30) days of the request being received. Any request for deletion will only be undertaken to the extent that is no longer necessary for the purpose of the client, job applicant, or the user for our legitimate business purposes or legal or contractual record keeping requirements worldwide.
The person providing the information may request for a copy of the information provided to Outsourced. They may do so by sending a request addressed to our Data Privacy Officer.
INFORMATION SECURITY, STORAGE, AND RETENTION
Outsourced shall endeavor to keep all personal information as secure as possible. Without limitation, registration information is not accessible over the internet, but only from a secure password-protected internal workstation.
The personal information provided to Outsourced is of paramount importance. All information supplied are encrypted and remains confidential, private, and secure.
Outsourced follows the strict standards laid down by the Data Privacy Act of the Philippines, and further supplemented by the Data Privacy Laws (collectively referred to as “Laws”) of where it’s offices are registered, as well as the strict standards laid down by ISO 27001 in the adoption of a business wide Information Security Management System (ISMS) to ensure information security is at the forefront of all aspects of business operations.
However, Outsourced also recognizes that no method of transmission over the internet or electronic storage is 100% secure, Outsourced cannot absolutely guarantee its absolute security, but instead shall take all reasonable precautions and measures to prevent information from being disseminated to the public. Should you have any questions regarding security on our website, you may contact Outsourced through its Data Privacy Officer at [email protected]
For clients the personal data shall be retained for as long as necessary to provide the requested services and thereafter for a period of until two (2) years, unless otherwise requested, in compliance with the Laws where its offices are registered.
For the job applicants, the personal data shall be retained for as long as necessary for job application purposes and thereafter for a period of until two (2) years, unless otherwise requested, in compliance with the Laws where its offices are registered.
INFORMATION QUALITY
Outsourced shall ensure that the accuracy and quality of the information collected from the information provider. Should there be changes, corrections, amendments, or request to delete or remove the information from the database, the requester must inform our Data Privacy Officer of such at [email protected]
TRACKING TECHNOLOGIES
Outsourced uses cookies to remember the settings and information for users, clients, and job applicants, as well for purposes of authentication. Users, clients and job applicants can control the use of cookies at the individual browser level. The website may still be used despite rejection of cookies, but your ability to use some features or areas may be limited.
Outsourced may use tracking technologies such as cookies, beacons, tags, and scripts to analyze trends, administer the website, track users’ movements around the website, and to gather demographic information about our user base as a whole. We may receive reports based on the use of these technologies from these technologies.
Outsourced also gathers certain information automatically and store it in our log files. Information may include internet protocol address (IP Address), browser type, internet service provider (ISP), referring/exit pages, operating system, date/time stamp, and clickstream data. These data are then linked to personal information for purposes of logging site actions.
BEHAVIORAL TARGETING
Outsourced partners with third party ad networks to either display advertising on Outsourced’s website or to manage Outsourced’s advertising on other sites. Our ad network partner uses cookies and Web beacons to collect non-personal information about your activities on this and other websites to provide you targeted advertising based upon your interests.
SENSITIVE INFORMATION
Outsourced shall not collect information revealing the following information considered sensitive information by the Data Privacy Act:
- Race, ethnicity, marital status, age, and religious, philosophical or political affiliations;
- Health, education, genetic or sexual life or predisposition, offense committed by any individual;
- Government issued information, social security numbers, licenses, previous health conditions, tax returns.
Outsourced may, however, request the above-information from its job applicants. In this regard, Outsourced may only collect such information after the job applicant gives it express consent for purposes of job applications only. The personal data shall be retained for as long as necessary for job application purposes and thereafter for a period of until two (2) years, unless otherwise requested by the job applicant.
SOCIAL MEDIA APPLICATIONS/WIDGETS
Outsourced’s website includes Social Media Features, such as Facebook and LinkedIn button and widgets. It may also have interactive mini-programs that run our website. These features, applications or widgets may collect your IP address, which page you are visiting on our website, and may set a cookie to enable the feature, application or widget to function properly. Social Media applications and widgets are either hosted by third parties or hosted directly on Outsourced’s website. The privacy policy of these third parties shall be governed by said third parties.
USE OF NON-PERSONAL INFORMATION
Testimonials or feedback provided to Outsourced may be used by Outsourced for training and/or marketing purposes. Outsourced reserves the right to use these testimonials or feedback for any purpose at Outsourced’s sole discretion. It is acknowledged and agreed that any feedback provided may be shared with third parties through social media and other associated programs or applications.
All proprietary rights over the information, data, opinions made by testimonial, complaint or feedback are deemed relinquished and ceded to Outsourced.
Should you choose to delete or update your testimonial or feedback, you may do so by informing our Data Privacy Officer at [email protected]
AGE RESTRICTIONS
Outsourced’s services are available for those over 18 years of age, as dictated by law. Outsourced’s services are not targeted to, intended to be consumed by or designed to entice individuals under the age of 18.
DATA PROTECTION AUTHORITY
If you believe we maintain your personal data subject to the Laws where Outsourced is registered, you may direct questions or complaints to the relevant data protection authority where Outsourced’s offices may be located. Otherwise, you may direct this to our lead supervisory authority, the National Privacy Commission, as noted below:
httpss://privacy.gov.ph/complaints-main/
5th Floor, Delegation Building, PICC Complex, Roxas Boulevard, Pasay City, Philippines
+632 5659623
CHANGES TO THIS POLICY
Outsourced reserves the right to modify its Privacy Policy to reflect changes to its practices at any time. If there are any material changes, Outsourced shall notify its users by email or be means of a notice on this Site prior to the change becoming effective. It is encouraged that users periodically review this page for the latest information on privacy practices.
CONTACT US
Should you have any questions about this Privacy Policy, our privacy practices, or our services, you may contact our Data Protection Officer and other representatives at [email protected] Outsourced will see to it that all requests, inquiries and concerns be attended to within thirty (30) days from receipt.
General inquiries may also be directed to:
Outsourced Quality Assured Services Inc.
18th Floor, Citibank Square, Eastwood City, Cyber Park, Quezon City Philippines
Contact: [email protected]
